Executive Assistant - Marc Jacobs

Japan, Tokyo Administration / Office Support Full-Time

The Executive Assistant will provide high-level administrative and operational support to the President, ensuring their time is optimized and business priorities are managed effectively. The ideal candidate is proactive, forward-thinking, and energetic, with the ability to anticipate needs and handle tasks with minimal guidance. Strong communication skills and the ability to build relationships with internal and external stakeholders are essential.

Experience: 5+ years of executive assistant experience, ideally supporting C-level executives.

Skills:
• Exceptional communication skills, both written and verbal.
• Proactive and forward-thinking approach to problem-solving and task management.
• Energetic and able to thrive in a dynamic, fast-paced environment.
• Advanced proficiency in Microsoft Office Suite.
• Strong organizational skills, with the ability to manage multiple priorities simultaneously.

Key Responsibilities:
• Calendar Management: Proactively manage the President’s schedule, prioritizing meetings and ensuring time is allocated to the most critical tasks.
• Travel Coordination: Organize and manage all aspects of travel for the President, including complex international itineraries.
• Executive Communication: Act as the President's primary point of contact, handling communication with tact and clarity. Draft and review correspondence on behalf of the President.
• Meeting Preparation: Ensure the President is well-prepared for meetings by organizing agendas, briefing documents, and follow-up actions. Take minutes and ensure follow-up.
• Project Management: Assist in special projects, tracking progress and anticipating next steps, with a forward-thinking approach.
• Document Management: Prepare, edit, and proofread reports, presentations, and other documents with attention to detail and accuracy.
• Expense Management: Oversee the President’s expense reporting, ensuring timely and accurate submissions.
• Confidentiality: Handle sensitive information with professionalism and discretion, safeguarding the President’s confidentiality.
• Executive Support: Be proactive in anticipating the President’s needs, ensuring smooth operations and addressing any potential issues before they arise.

Bachelor’s degree in business administration or a related field is preferred but not required.

Personal Attributes
• Proactive: Anticipates needs and takes initiative to ensure smooth operations.
• Forward-thinking: Looks ahead to identify potential challenges and opportunities.
• Energetic: Demonstrates a high level of enthusiasm and the ability to handle fast-paced environments.
• Exceptional communicator: Effectively conveys information and builds relationships at all levels of the organization.

Country / Region

Japan

Prefecture (State)

Tokyo

Job by

LVMH Japan Group

LVMH is home to 75 distinguished Houses rooted in six different sectors. True to tradition, each of our brands builds on a specialty legacy while keeping an unwavering focus on the exquisite caliber of its products.