Policy created: June 2017
Policy last updated: August 1st, 2023
HirePlanner.com shall respect the privacy of each individual who uses the Website and the Service, and shall handle the personal information of both Customers and Visitors with the upmost care.
We reserve the right to change this Statement and will provide notification of the change before the changes have taken effect.
HirePlanner.com has adopted the TRUSTe Privacy Seal Program. This privacy statement discloses the measures we take to protect the privacy of personal information collected from the users of our website (URL: https://www.hireplanner.com).
TRUSTe is an independent organization whose mission is to raise user’s trust and confidence in the internet by promoting the appropriate use, disclosure, distribution of personal data.
The TRUSTe Certified Privacy Seal granted to HirePlanner.com proves its operation has fulfilled the comprehensive privacy certification requirements established by TRUSTe.
In receiving the TRUSTe Certified Privacy Seal, HirePlanner.com agrees to disclose its information management practices and to have such practices reviewed and audited by TRUSTe.
By posting the TRUSTe mark, this website agrees to notify everyone about the following.
We require our Customers (e.g: companies, their employees, and/or recruiting agents) who register an account to use HirePlanner.com to provide us with the following valid information (not limited to):
We require our Visitors (e.g: "Candidates" or "Job Seekers") who register an account to use HirePlanner.com to provide us with the following information (not limited to):
Providing any additional information beyond what is required at registration is optional and at your discretion to make most use of the Service within the Website.
HirePlanner.com will provide our Customers (hereinafter, including the recruiting agents engaged by the Customers), their agents and Visitors with the Service to host and manage information related to respectively their recruiting work or job search activities. We will collect data under the direction of our Customers and Visitors who input their own data to the Website, but will not have any interaction with the individuals whose data is being processed with respect to the communication in recruitment activities between the Customers and the Visitors. We are not responsible for such personal information that is processed in the communication among the Customers, the Visitors, and any other users without the interaction of the HirePlanner.com system. We do not access or use the contents of such communication unless required by law and access to the contents of such communication is controlled by user ID and password. Both Customers and the Visitors using the Services are responsible for maintaining the confidentiality and security of the data they manage starting with the protection of their registration details, user ID and password.
While communicating via HirePlanner.com, keep in mind that when you send a message through the Service, your name and email address will be identified in the message and the addressee may view your name and email address.
HirePlanner.com uses the information that is provided to us for the following purposes (the "Purposes"). We use the information in order to set up the Service for the Visitors, Customer and their employees using the Website. We also use the information which the users of the Service share with us to contact them to further discuss their interest in our company and the Services we provide, and to send them information concerning our company or partnersﾕ latest updates, news, services, promotions and/or events. We do not sell your personal information which we collected to any third parties nor we share email addresses to any third parties for marketing purposes. All financial and billing information that we collect through the Website is used solely to check the qualifications of prospective customers and to bill our Customers for the access of the Service we offer. We use the information to respond to your service needs or questions or to communicate with you. Also, we use the information to improve our services that we offer and to develop new services. Further, we use the information to enhance, personalize and customize your experience using the Website and Service. We also use the information to protect, investigate, and deter against fraudulent, unauthorized, or illegal activity.
HirePlanner.com and its third parties, including but not limited to web development agencies, analytics service providers and hosting service providers that partner with HirePlanner.com, may automatically collect and analyse data about your general usage of the Website and the Service. The tracking of such aggregate data shall be made with the sole purpose of providing the Service and offer data which does not contain personal information (e.g.: statistics, trend analysis, traffic data, browser type, etc.). Individual records may be at times viewed or accessed only for the purpose of resolving an issue, providing support, or in case of a suspected breach of the Terms of Service.
Any and all information concerning the Visitor that we collect (including, but not limited to, the name, email address, phone number and other information by which the Visitor can be identified) will be used jointly with the Customers for the Purposes. We are responsible for administrating such personal information subject to such joint use by the Customers (for example, accepting and responding to requests for disclosure, etc., and complaints).
HirePlanner.com will retain data and personal information that are being processed by our users for as long as required to a) deliver the Service to both our Customers and Visitors, b) to comply with our legal obligations to resolve possible disputes or enforce our rules and regulations. HirePlanner.com will retain data and personal information to the extent necessary for HirePlanner for maximum of 10 years after the subscription of the user is terminated.
Our personal information database is only updated by its respective users and will not be supplement, modified or corrected with information that may be learnt offline or from third parties.
HirePlanner.com will offer both our Customers and Visitors who provide information on the Website with the possibility to review, correct or even delete any of their personal data saved into their profile on the Website.
HirePlanner.com uses various types of online tracking technologies such as cookies and scripts designed to analyse our usersﾕ activity trends, access history and make their experience easy and meaningful when they interact within the Website. When you log on to HirePlanner.com, our web server sends a cookie to your computer. Cookies are files that Web browsers place on your computerﾕs hard drive and are used to tell us whether you have used the Service before. Cookies do not identify you personally; they simply recognise your web browser and your user preferences for things such as your login authentication and other recommendations more specific to your needs. If you choose to decline cookies, you will not be able to use HirePlanner.com.
The security of your data is our top priority and we constantly take high security measures to ensure the protection of your information against its loss, damage, leakage, misuse, unauthorised access, alteration and/or deletion. HirePlanner.com uses secure, enterprise-grade 256-Bit Secure Socket Layer (SSL) technology, firewalls, password protection, data encryption, server authentication and various other security measures to help ensure the protection of your information. Although we cannot guarantee that unauthorized third party will never be able to overcome those security measures, we will continue to take all necessary measures to provide our users with the outmost security levels for the protection of their information.
HirePlanner.com will also take all necessary measures to ensure its Customers and Visitors provide the most accurate and up to date data possible. We cannot guarantee nor are responsible, nor should be held liable for any possible inaccurate data or data misusage conducted by an unauthorised third party.
At the same time, the information about you may be transferred to, or accessed by, the Customers or the Candidates from all over the world.
HirePlanner.com will comply with the laws and regulations pertaining to the protection of personal information, and review continuously its internal rules to ensure full protection of the personal information provided to the Website.
If you feel your inquiry with us has not been satisfactorily addressed, please contact TRUSTe at: https://www.truste.or.jp/hssl/watchdog/; TRUSTe will liaise with HirePlanner.com, investigating reasons and giving guidance, in order to resolve your concerns.