Executive Assistant

Japan, Tokyo Hybrid (remote + office) Administrative Support & Operations, Content Writer / Copywriter, Media Relations / Publicity, Secretary / Personal Assistant (PA) Full-Time

Condé Nast is a global media company, home to iconic brands including Vogue, The New Yorker, GQ, Glamour, AD, Vanity Fair and Wired, among many others. The company's award-winning content reaches 84 million consumers in print, 367 million in digital and 379 million across social platforms, and generates more than 1 billion video views each month.
The company is headquartered in London and New York, and operates in 32 markets worldwide, including China, France, Germany, India, Italy, Japan, Mexico & Latin America, Russia, Spain, Taiwan, the U.K. and the U.S., with local license partners across the globe.

当社は、出版、デジタル、ビデオ、SNSなど多様なプラットフォームを通じ、世界32の地域・10億人以上の消費者にカルチャー、ラグジュアリー、セレブリティなど幅広いジャンルのコンテンツを届けるグローバルメディアカンパニーです。
日本ではVOGUE, GQ, WIREDの3ブランドを展開しており、グローバルではVanity Fair, The New Yorker, Condé Nast Traveler, Bon Appétitなど多数の媒体を展開しています。ブランドを通じて多様なカルチャーにポジティブな影響を与え、社会をよりよくすることを目指し、情熱をもって一緒に働いていただける方を募集しています。

Condé Codeは、Condé Nastがコーポレート・バリューとして掲げる私たちの持つべき価値観、規範です。以下6つから成るCondé Codeを理解・共感し、Condé Nastの一員としてそれらを主体的に体現していくことが求められます。
1. Champion All Voices
2. Be Curious
3. Focus On Tomorrow
4. Stay Inspired
5. Earn Trust
6. Work Together

- English at a Bilingual level.
- Relevant experience in a similar role supporting at a senior level 
- Experience of extension diary and travel management including visas, scheduling and complex itineraries 
- Extremely organized with exception time management skills and able to prioritize efficiently
- Able to build rapport with stakeholders at all levels 
- Excellent written and verbal communications. Ability to create basic presentations and spreadsheets.
- Highly confidential and discreet on all matters
- A friendly, personable, productive and patient manner 
- Self-driven and motivated, with an ability to show initiative in all situations and the ability to take responsibility for actions
- Knowledge of Office/GSuite/Google Calendar would be an advantage

The Role
We are looking for an PA on 12 permanent contract to support members of our Local and European Leadership Team. Based in our Madrid offices, you will be responsible for providing professional pro-active and confidential support on a day-to-day basis. Liaising with internal and external stakeholders you will become a key member of the Leadership Team. The ideal candidate will have extensive experience of providing administrative support at a director/senior level. You will be able to act autonomously and use your initiative to prioritize workload with ever changing needs. Exceptional organizational skills and a keen eye for detail are a must, along with a can-do attitude, willingness to learn and calm/level headed manner.

Responsibilities
- Extensive diary management including coordinating and setting up internal and external engagements 
- Help manage logistics for meetings including booking meeting rooms, providing remote conference details, IT set up, catering etc.
- Acting as a first point of contact on behalf of your directors, fielding and responding to queries and dealing with day-to-day requests
- Support with travel arrangements and travel itineraries including booking of hotels, transport, visa applications, currency etc. 
- Inbox management where required 
- Responsible for business finances including filling out corporate card expenses forms and expense claim management
- Assist with monthly reports, presentations, and other Ad Hoc tasks that arise 
- Build key relationships within Condé Nast headquarters and offices globally
- Taking minutes and building action trackers for relevant meetings 
- Supporting members of the Global Leadership team when visiting Japan offices. 
- Perform any other PA related duties or projects as requested 
- Keeping the department documentation up to date (e.g. team shared drives, org charts etc)
- Help organize department internal meetings and events
- Involvement in PA meetings and ensuring strong relationships are built on a global scale

N/A

9:30〜18:00をベースとする　※勤務形態により異なります

【各種社会保険】雇用保険、労災保険、健康保険、厚生年金保険
【福利厚生】退職金制度、ベビーシッター費用補助制度、家賃補助制度（年収制限あり）
【手当】定期券代支給、在宅勤務手当
【その他】コミッション(営業職)、年間有給休暇20日、特別休暇、ハイブリッド勤務

完全週休2日（土日）、祝祭日、年末年始、有給休暇最大20日

Hybrid (remote + office)

Country / Region

Japan

Prefecture (State)

Tokyo