General Manager's Office Executive Assistant

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Supports the GM/COO and AGM with scheduling, correspondence, meetings, and governance-related tasks, reporting to the GM’s Office Manager. The role ensures smooth operations and communication with leadership, Members, and stakeholders, requiring strong organization, discretion, and the ability to handle multiple priorities in a fast-paced environment.

GM/COOおよびAGMのスケジュール管理、コレポン対応、会議運営、ガバナンス関連業務をサポートし、GMオフィス・マネージャーにレポートします。本ポジションは、経営陣、メンバー、ステークホルダーとの円滑なコミュニケーションと業務運営を支える役割を担い、高い調整力、機密保持意識、そしてスピード感のある環境で複数業務を同時に遂行する能力が求められます。

• Strong executive administrative and organizational skills with the ability to manage multiple priorities.
• Experience supporting senior leadership as an Executive or Personal Assistant.
• Excellent communication skills in English (Japanese preferred) with the ability to draft professional documents and presentations.
• High level of discretion, professionalism, and attention to detail in handling confidential information and records.
• Proficient in Microsoft Office and scheduling tools, with strong time management and ability to work independently in a fast-paced environment.

• 複数の業務を同時に管理できる高いエグゼクティブアシスタントとしての事務処理能力および組織力
• シニアマネジメントのエグゼクティブアシスタントまたはパーソナルアシスタントとしての実務経験
• 英語での優れたコミュニケーション能力（日本語ができれば尚可）およびビジネス文書・資料作成能力
• 機密情報を扱う上での高い守秘義務意識、プロフェッショナリズム、細部への注意力
• Microsoft Officeおよびスケジュール管理ツールの実務レベルでのスキル、優れた時間管理能力、スピード感のある環境で自律的に業務を遂行できる能力

- Provide comprehensive administrative support to the GM/COO and AGM, including calendar, communications, and priority management.
- Support the General Manager’s Office operations, documentation, and internal coordination.
- Assist with Board and Committee administration, including meeting preparation, minutes, and record-keeping.
- Coordinate internal leadership meetings and maintain governance and administrative records.
- Support executive communications, member inquiries, and special projects with professionalism and discretion.

- GM/COOおよびAGMに対する包括的なアドミニストレーションサポート（スケジュール管理、各種連絡 対応、優先順位管理など）
- GMオフィスの運営サポート、文書管理、社内調整業務、理事会および各種委員会の運営補助（会議準備、議事録作成、記録管理など）
- 経営陣会議の調整およびガバナンス・管理関連記録の維持管理
- エグゼクティブコミュニケーション、メンバーからの問い合わせ対応
- 特別プロジェクトの支援（高いプロフェッショナリズムと機密保持をもって対応）

Applicants hold valid working eligibility in Japan at the time of lodging their applications. Visa sponsorship is not available.

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5 days/week (Including some weekends/national holidays)
Actual 7.5 hrs/day between 9:00am and 5:30pm

週5日（場合により土日祝日を含む）
9:00～17:30（実働7.5時間）

Health insurance, Pension, Employment insurance, Industrial accident insurance
Retirement Allowance
Group Life Insurance
Staff Canteen at a subsidized price
Commuting allowance (with tax-free upper limit)
Annual Health Check
Annual Employee Recognition Party

社会保険完備
退職金制度
団体生命保険
社員用カフェテリア（金額補助あり）
通勤手当支給（非課税上限あり）
定期健康診断
社員慰労会（年1回）

Annual vacation will be given in line with Japanese Law
3 days of summer vacation

日本の法規に従った有給休暇
夏季休暇3日

No remote work (on-site)

Country / Region

Japan

Prefecture (State)

Tokyo

Location (Address)

Minato-ku

2-1-2, Azabudai

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Tokyo American Club is the most well-known and highly reputed private club in Japan. With nearly 100 years of history, we have received international recognition such as Distinguished Clubs and Platinum Clubs of the World. Our 10,000+ Members hail from over 50 countries around the world, and represent the top level of international business and society in Japan. See what Members have to say.

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