Administrative Services Manager

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The AS Manager is responsible for ensuring the smooth operation of the office and creating an efficient, safe, and well-organized work environment. This role encompasses facility management, general administrative tasks, document control, safety and security oversight, business continuity planning, and vendor management.

Experience:
• Minimum 8–10 years of experience in office administration, facilities management, and safety/security operations.
• Proven track record in managing office facilities, space planning, and vendor contracts.
• Experience implementing and maintaining safety management systems and business continuity plans.
• Hands-on experience coordinating company events and managing staff.
• Familiarity with compliance requirements related to office safety and security.

Knowledge:
• Strong understanding of safety regulations, emergency preparedness, and business continuity frameworks.
• Knowledge of office operations best practices, procurement processes, and vendor management.
• Familiarity with Japanese building codes, fire safety, and occupational health standards.
• Basic knowledge of IT systems and office technology.

Skills & Competencies:
• Excellent organizational and project management skills.
• Strong leadership and team management abilities.
• High level of interpersonal and communication skills (both written and verbal).
• Ability to work independently with minimal supervision and make sound decisions.
• Problem-solving and risk management skills.
• Proficiency in MS Office, SAP and other administrative tools.

Language:
• Fluent in English (business level) and Japanese; ability to communicate effectively with international stakeholders.

Personal Attributes:
• Detail-oriented, proactive, and adaptable.
• Strong sense of responsibility and confidentiality.
• Ability to manage multiple priorities under pressure.

• Office Operations & Facility Management
-Oversee daily office activities and maintain efficient workflows.
-Manage office layout, space planning, equipment procurement, and maintenance.
-Handle facility management, including cleaning, repairs, security, and vendor coordination.
-Ensure compliance with Japanese building codes, fire safety, and occupational health standards.

• Safety & Business Continuity
-Implement and maintain Safety Management Systems (SMS) and Business Continuity Management (BCM) plans.
-Monitor emergency preparedness and risk mitigation measures.
-Conduct regular safety audits and drills.

•General Administration
-Answer phone calls, greet visitors, and manage incoming/outgoing mail and deliveries.
-Organize company events, meetings, and travel insurance arrangements.
-Support staff with administrative needs.

• Document Control Management
-Develop and maintain filing systems for physical and digital documents.
-Manage internal documents, contracts, and reports.
-Ensure data security and confidentiality.

• Budget and Financial Support
-Monitor office-related expenses and manage budgets.
-Process invoices and assist with expense reporting.

• Bachelor’s degree in Business Administration, Facilities Management, Safety Management, or related field.
• Professional certifications in Safety Management Systems (SMS), Business Continuity Management (BCM), or Facilities Management are a plus

書類は和文職務経歴書、英文CV、履歴書（あれば尚可）

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- 9：00-17：30　時差出勤制度あり（勤務開始時間8:00～10:00）
- 在宅勤務制度なし

◆概要
-社会保険完備
-月間平均残業約6.8時間
-交通費全額支給
-有給休暇初年度14日最大20日
-傷病休暇（有給年間7日）
-私傷病欠勤（有給）*勤続年数により期間は異なる

◆ウェルビーイング
-健康増進費用（会社負担85％、上限30万円）
-健康診断費用支給（40歳以上人間ドック）
-婦人科・骨密度、甲状腺、内視鏡、鎮静剤、会社負担
-2026年健診オプション支給
-健診後の二次検査会社負担
-毎月産業医による健康講話
-ウォーキングイベント、丸の内綱引きイベント、丸の内ラジオ体操イベント参加
-対面、電話、オンラインでの個別カウンセリングがいつでも可能
-ストレスチェック実施

◆研修制度
-ビズキャンパス
-自己啓発費用補助（年間最大30万円）
-Percipio(Global Training tool)

◆福利厚生
-ベネフィット・ワン
-医療見舞金制度
-ラフォーレ倶楽部
-確定拠出年金
-永年勤続表彰
-マンスリーケーキギャザリング

◆ファミリー
-配偶者出産休暇
-産前産後休暇・育児休業・育児休暇
-介護休業・介護休暇
-子の看護休暇
-慶弔見舞金制度

◆オフィス環境
-デザインアワードを受賞したオフィス設計
-広い空間と個人のデスクスペース
-パントリースペース
-フリードリンク、コーヒー自販機あり
-ランチ代補助（チケットレストラン）
-毎月18000円チャージの内、社員負担3500円を除く14500円会社負担
-カジュアルフライデー
-休憩室の健康機器
-アロマ/自然を感じるBGMを施した会議室

土日、祝日

No remote work (on-site)

Country / Region

Japan

Prefecture (State)

Tokyo

Location (Address)

Marunouchi, Chiyoda-ku

2-4-1

Marunouchi Building

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We are Aramco Japan – part of Saudi Aramco, the world’s largest integrated energy and chemical enterprise.

It provides services to Saudi Aramco in the fields of marketing, material procurement, logistics, quality assurance, IT, new business development. Aramco Asia Japan is an important base for services and materials in the Asian region.

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