Administrative Services Manager

応募 友人に送信

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The AS Manager is responsible for ensuring the smooth operation of the office and creating an efficient, safe, and well-organized work environment. This role encompasses facility management, general administrative tasks, document control, safety and security oversight, business continuity planning, and vendor management.

Experience:
• Minimum 8–10 years of experience in office administration, facilities management, and safety/security operations.
• Proven track record in managing office facilities, space planning, and vendor contracts.
• Experience implementing and maintaining safety management systems and business continuity plans.
• Hands-on experience coordinating company events and managing staff.
• Familiarity with compliance requirements related to office safety and security.

Knowledge:
• Strong understanding of safety regulations, emergency preparedness, and business continuity frameworks.
• Knowledge of office operations best practices, procurement processes, and vendor management.
• Familiarity with Japanese building codes, fire safety, and occupational health standards.
• Basic knowledge of IT systems and office technology.

Skills & Competencies:
• Excellent organizational and project management skills.
• Strong leadership and team management abilities.
• High level of interpersonal and communication skills (both written and verbal).
• Ability to work independently with minimal supervision and make sound decisions.
• Problem-solving and risk management skills.
• Proficiency in MS Office, SAP and other administrative tools.

Language:
• Fluent in English (business level) and Japanese; ability to communicate effectively with international stakeholders.

Personal Attributes:
• Detail-oriented, proactive, and adaptable.
• Strong sense of responsibility and confidentiality.
• Ability to manage multiple priorities under pressure.

• Office Operations & Facility Management
-Oversee daily office activities and maintain efficient workflows.
-Manage office layout, space planning, equipment procurement, and maintenance.
-Handle facility management, including cleaning, repairs, security, and vendor coordination.
-Ensure compliance with Japanese building codes, fire safety, and occupational health standards.

• Safety & Business Continuity
-Implement and maintain Safety Management Systems (SMS) and Business Continuity Management (BCM) plans.
-Monitor emergency preparedness and risk mitigation measures.
-Conduct regular safety audits and drills.

•General Administration
-Answer phone calls, greet visitors, and manage incoming/outgoing mail and deliveries.
-Organize company events, meetings, and travel insurance arrangements.
-Support staff with administrative needs.

• Document Control Management
-Develop and maintain filing systems for physical and digital documents.
-Manage internal documents, contracts, and reports.
-Ensure data security and confidentiality.

• Budget and Financial Support
-Monitor office-related expenses and manage budgets.
-Process invoices and assist with expense reporting.

• Bachelor’s degree in Business Administration, Facilities Management, Safety Management, or related field.
• Professional certifications in Safety Management Systems (SMS), Business Continuity Management (BCM), or Facilities Management are a plus

書類は和文職務経歴書、英文CV、履歴書（あれば尚可）

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- 9：00-17：30　時差出勤制度あり（勤務開始時間8:00～10:00）
- 在宅勤務制度なし

◆概要
-社会保険完備
-月間平均残業約6.8時間
-交通費全額支給
-有給休暇初年度14日最大20日
-傷病休暇（有給年間7日）
-私傷病欠勤（有給）*勤続年数により期間は異なる

◆ウェルビーイング
-健康増進費用（会社負担85％、上限30万円）
-健康診断費用支給（40歳以上人間ドック）
-婦人科・骨密度、甲状腺、内視鏡、鎮静剤、会社負担
-2026年健診オプション支給
-健診後の二次検査会社負担
-毎月産業医による健康講話
-ウォーキングイベント、丸の内綱引きイベント、丸の内ラジオ体操イベント参加
-対面、電話、オンラインでの個別カウンセリングがいつでも可能
-ストレスチェック実施

◆研修制度
-ビズキャンパス
-自己啓発費用補助（年間最大30万円）
-Percipio(Global Training tool)

◆福利厚生
-ベネフィット・ワン
-医療見舞金制度
-ラフォーレ倶楽部
-確定拠出年金
-永年勤続表彰
-マンスリーケーキギャザリング

◆ファミリー
-配偶者出産休暇
-産前産後休暇・育児休業・育児休暇
-介護休業・介護休暇
-子の看護休暇
-慶弔見舞金制度

◆オフィス環境
-デザインアワードを受賞したオフィス設計
-広い空間と個人のデスクスペース
-パントリースペース
-フリードリンク、コーヒー自販機あり
-ランチ代補助（チケットレストラン）
-毎月18000円チャージの内、社員負担3500円を除く14500円会社負担
-カジュアルフライデー
-休憩室の健康機器
-アロマ/自然を感じるBGMを施した会議室

土日、祝日

出社のみ (オフィス勤務)

国 / 地域

日本

都道府県

東京都

勤務地（住所）

Marunouchi, Chiyoda-ku

2-4-1

Marunouchi Building

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応募 友人に送信

アラムコ・アジア・ジャパンは、世界最大の総合エネルギー・化学企業サウジアラムコの日本現地法人です。
日本及び周辺地域でのサウジアラムコの事業のうち、マーケティング、資材調達、ロジスティクス、品質保証、IT、新規事業開発などへのサポートサービスを提供しており、現在、アジア地域でのサービス、資材関連の重要な拠点となっています。

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